Methods and systems for imaging device document management

ABSTRACT

Aspects of the present invention comprise systems, methods and devices for providing document management through the use of an imaging device. Some aspects relate to transmission and receipt of imaging device user interface menu content from a remote computing device to an imaging device and document management functions performed on documents received through the imaging device. In some embodiments, document management functions are provided through a remote computing device in communication with an imaging device.

BACKGROUND OF THE INVENTION

Imaging devices such as printers, copiers, scanners and fax machines can have a wide array of functions and capabilities to fit specific uses or combinations of uses. Imaging devices often take the form of a multi-function peripheral device (MFP) that combines the functions of two or more of the traditionally separated imaging devices. An MFP may combine any number of imaging devices, but typically comprises the functions of a printer, scanner, copier and fax machine.

Some imaging devices may contain computing resources for data storage and processing such as processors, hard disk drives, memory and other devices. As imaging devices add more features and functions, they become more costly and complex.

More complex imaging devices and MFPs may comprise network connectivity to provide communication with other computing devices, such as personal computers, other imaging devices, network servers and other apparatus. This connectivity allows the imaging device to utilize off-board resources that are available on a connected network.

Imaging devices typically have a user input panel with an array of buttons, knobs and other user input devices. Some devices also have a display panel, which can be for display only or can be a touch panel display that enables user input directly on the display.

Devices with touch panel displays or displays with buttons arranged in cooperation with the display can display menu data that may be selected by user input. This menu data is typically driven by an on-board server module within the imaging device.

BRIEF SUMMARY OF THE INVENTION

Embodiments of the present invention comprise systems, methods and devices for interacting with a remote computing device from an imaging device. These embodiments comprise remote computing devices configured to communicate with imaging devices, imaging devices configured to communicate with remote computing devices and systems comprising various combinations of remote computing devices in communication with imaging devices.

The foregoing and other objectives, features, and advantages of the invention will be more readily understood upon consideration of the following detailed description of the invention taken in conjunction with the accompanying drawings.

BRIEF DESCRIPTION OF THE SEVERAL DRAWINGS

FIG. 1 is a diagram of an embodiment of the present invention comprising an imaging device in connection with a remote computing device;

FIG. 2 is an image of an exemplary user interface for an imaging device;

FIG. 3 shows an exemplary imaging device;

FIG. 4 is a chart depicting steps of an imaging device method;

FIG. 5 is a chart depicting steps of an imaging device method using a markup language;

FIG. 6 shows an exemplary remote computing device embodiment;

FIG. 7 is a diagram showing components of an exemplary remote computing device;

FIG. 8 is a chart showing steps of a remote computing device method;

FIG. 9 is a chart showing steps of a remote computing device method using a markup language;

FIG. 10 is a diagram showing a system comprising multiple imaging devices in connection with a remote computing device;

FIG. 11A is a chart showing steps of a method that may be employed by the system depicted in FIG. 10;

FIG. 11B is a chart showing steps of an embodiment comprising multi-language menu support;

FIG. 12 is a diagram showing components of some embodiments comprising linked resources;

FIG. 13 is a chart showing simple document management embodiments;

FIG. 14 is a chart showing document management embodiments comprising an RCD;

FIG. 15 is a chart showing document management embodiments comprising indexing on an imaging device;

FIG. 16 is a chart showing document management embodiments comprising document query on an imaging device;

FIG. 17 is a chart showing document management embodiments comprising document query on an RCD;

FIG. 18 is a chart showing document management embodiments comprising Web Service usage;

FIG. 19 is a chart showing document management embodiments comprising XML/SOAP messages sent to an RCD;

FIG. 20 is a chart showing document management embodiments comprising an XML/SOAP query;

FIG. 21 is a chart showing document management embodiments comprising a Web Service query;

FIG. 22 is a chart showing document management embodiments comprising user validation for access;

FIG. 23 is a chart showing document management embodiments comprising user validation for document indexing; and

FIG. 24 is a chart showing document management embodiments comprising user validation for document retrieval.

DETAILED DESCRIPTION OF PREFERRED EMBODIMENTS

Embodiments of the present invention will be best understood by reference to the drawings, wherein like parts are designated by like numerals throughout. The figures listed above are expressly incorporated as part of this detailed description.

It will be readily understood that the components of the present invention, as generally described and illustrated in the figures herein, could be arranged and designed in a wide variety of different configurations. Thus, the following more detailed description of the embodiments of the methods and systems of the present invention is not intended to limit the scope of the invention but it is merely representative of the presently preferred embodiments of the invention.

Elements of embodiments of the present invention may be embodied in hardware, firmware and/or software. While exemplary embodiments revealed herein may only describe one of these forms, it is to be understood that one skilled in the art would be able to effectuate these elements in any of these forms while resting within the scope of the present invention.

Embodiments of the present invention comprise interfaces and architecture that integrate imaging devices with remote computing device applications and environments to provide solutions that may not be possible solely with an imaging device alone. Some embodiments comprise an infrastructure and set of interfaces that allow applications on a network to programmatically control imaging device functions and interact with a user through an imaging device input panel. Software functions that are not practical within the imaging device can be performed on the server but are accessible from the imaging device.

For the purposes of this specification and claims, an imaging device (IDev) may be described as a device that performs an imaging function. Imaging functions comprise scanning, printing, copying, image transmission (sending and receiving), image conversion and other functions. Exemplary imaging devices comprise printers, copiers, facsimile machines, scanners, computing devices that transmit, convert or process images and other devices. An IDev may also perform multiple imaging functions. For example, and not by way of limitation, a multi-function peripheral device (MFP), which typically has the capability to perform a plurality of functions comprising a printer, scanner, copier and/or a facsimile machine or image transmitter/receiver, is a type of imaging device. Other MFP imaging devices may comprise other combinations of functions and still qualify as an IDev.

For the purposes of this specification and claims, a remote computing device (RCD) is a device capable of processing data and communicating with other devices through a communications link. An RCD is a remote device because it requires a communications link, such as a network connection, a telephone line, a serial cable or some other wired or wireless link to communicate with other devices such as an imaging device. Some exemplary RCDs are network servers, networked computers and other processing and storage devices that have communications links.

Some embodiments of the present invention may be described with reference to FIGS. 1 & 2. These embodiments comprise an imaging device (IDev) 4 that may be a multi-function peripheral device (MFP) or a single function device. The imaging device 4 further comprises a user interface (UI) panel 2, which may comprise input buttons 14 and a display device 12 or may comprise a touch panel system with or without buttons 14. User input and display may also be performed through a separate UI device 8, which may be connected to the imaging device 4 by a communication link 12, such as a USB connection, a network cable, a wireless connection or some other communications link. UI device 8 may comprise an input device, such as a keyboard or buttons as well as a display device, which may also be a touch screen panel. UI device 8 may also comprise an interface for transfer of instructions that are input to the device 8 from a remote input device. This form of UI device 8 may comprise memory sticks, USB memory cards and other storage devices that may be configured to store input for transfer to an imaging device.

These embodiments further comprise a remote computing device (RCD) 6 that is linked to the imaging device 4 via a communications link 10, such as a network connection. This network connection may be a typical wired connection or a wireless link.

Embodiments of the present invention may provide menu data from the RCD 6 to the imaging device UI panel 2 or remote panel 8 via the network connection 10. Once this menu data is fed to the imaging device 4, an UI panel 2, 8 on the imaging device 4 may be used to interact with applications that run on the remote computing device 6. User input received from UI panels 2, 8 may be returned directly to the remote computing device 6.

A Web Service is a software application identified by a Uniform Resource Identifier (URI), whose interfaces and binding are capable of being defined, described and discovered by Extensible Markup Language (XML) artifacts and supports direct interactions with other software applications using XML based messages via Internet-based protocols.

An application on the remote computing device 6 may use one or more Web Services to control various features in the imaging device 4, such as enabling, disabling or setting device values or controlling device functions.

Embodiments of the present invention allow network applications running on remote computing devices to interact with the user of the imaging device through the imaging device I/O panel. These embodiments allow imaging device user interface (UI) control (i.e., touch panel, button/display) by applications. Some embodiments may also integrate custom display screens or menus with the native imaging device UI. Embodiments may hand off control of imaging device functions between standard operation modes performed on the imaging device in response to user input to an imaging device UI and open systems modes that utilize network resources, such as applications on RCDs, through user input at the imaging device UI.

Embodiments of the present invention comprise network-based applications that have full control over the imaging device UI to display text and graphics in any format. In these embodiments, the application can programmatically display buttons, textboxes, graphics, etc. in any layout desired.

In some embodiments, the UI layout is easy to program using a standard language, such as a markup language. These languages comprise Hypertext Markup Language (HTML), Extensible Markup Language (XML), Wireless Markup Language (WML), Extensible Hypertext Markup Language (XHTML) and other languages.

In some embodiments of the present invention a remote computing device application or server application is able to request a keyboard UI to be displayed on the imaging device display 12, 8. In some embodiments, this functionality is available on the imaging device and does not need to be recreated by remote computing device applications. In some embodiments, the remote computing device may define the keyboard prompt and default values. These embodiments may comprise a remote computing device that is able to rename imaging device UI buttons, such as the OK and Cancel buttons as well as define additional buttons.

In some embodiments, menu templates may be served to the imaging device UI by the imaging device itself 4 or from a remote computing device 6.

External Authorization Application

Some embodiments of the present invention may comprise a remote computing device application that is registered as the External Authorization server. The External Authorization application may control access to the imaging device and may have top-level control of the UI. UI control may be given to this application in the same manner that control is given to an internal auditor.

In these embodiments, when an imaging device system boots, it checks to see if an External Authorization application is registered. If so, the imaging device is placed in disabled mode and the application is contacted to take control of the UI. If the External Authorization server is not available, an error message may be displayed and the device may remain disabled. The imaging device may periodically try to contact the External Authorization server until it is available. Table 1 below describes what entity has control of the UI, in an exemplary embodiment, when the device is in a disabled state.

TABLE 1 UI Control in Disabled State Button Press UI Control Indicator Lights Device boots External Application None Document Filing External Application None Image Send External Application None Copy External Application None Job Status Device - standard Job Status Job Status screens Custom Settings Device - standard Custom Settings N/A screens OS Mode Not available when device is disabled Remote Computing Device Applications

In embodiments of the present invention, access to the custom UI panels of imaging devices may vary from application to application. Some solutions, such as Document Management integration, may wish to leverage the native Image Send screens, but display some custom UI's to gather additional information about a scan job. Other solutions, like custom printing applications, may be accessed from a separate mode than the native functions.

In order to accommodate the diversified needs of these solutions applications, embodiments may support multiple integration points for UI control. These integration points are based on a user action (“trigger”) for which applications may register. In some embodiments, applications may be registered with target devices so that the device knows that when “trigger A” occurs on the front panel to contact “remote computing device B” for instructions. In exemplary embodiments, applications may be integrated with an imaging device at any of several “trigger” points.

Remote computing devices may be registered to a specific function and contacted when that function's hardware key is pressed (e.g. Image Send) on the imaging device UI. Any UI information provided by the remote computing device may be displayed instead of the standard function screens native to the imaging device. This trigger may be used for applications that wish to replace the existing functions with completely custom UI's, such as an alternative scan solution or a specialized display, such as a “Section 508” compatible screen or other specialized-need interface that may have large buttons or other accommodations.

In some embodiments, each function on the imaging device may have a menu on the touch screen that remote computing devices, such as servers, can register. This enables solutions applications to provide custom content and still use some of the standard functionality provided by the imaging device. When a button assigned to a custom application is selected, a menu will be displayed with the solutions registered to that function. Users may select the desired solution and the remote computing device will be contacted for instructions.

In some embodiments, a stand-alone RCD mode that provides remote computing device application access can be accessed from the job queue portion of the UI that is displayed on every screen. This trigger point may be used for applications that do not fit within one of the standard device functions, such as custom printing solutions on an imaging device. When the RCD menu is selected, a menu will be displayed with the solutions applications registered to the generic RCD mode. Users will select the desired solution and the remote computing device will be contacted for instructions.

Hardware Key Interaction

In some embodiments of the present invention, when an imaging device is enabled, additional hardware keys may be used to manage the device. Hardware key assignments for an exemplary embodiment are shown in table 2.

TABLE 2 Exemplary Hardware Key Assignments Button Press Standard IDev Mode RCD Mode Mode keys (Copy, Clear current job settings, move Clear current job settings, Doc Filing, Image to target screen move to target screen Send) and Custom Settings key Job Status key Move to Job Status, maintain Move to Job Status, current settings & UI location maintain current settings & UI location Clear (C) Clears settings Sends clear event to external application Clear All (CA) Clears settings, cancels job, and Cancels job and returns to returns to default IDev screen default IDev screen (notification sent to external application) **When External Authorization is controlling the UI, only notification is sent Start Initiates scan function Initiates scan function Number keys Input for copy count or fax Not used numbers * Logs user out (disable device Logs user out (disable and contact External device and contact External Authorization for screens) Authorization for screens)

In some embodiments, in addition to the * key for logout, a timeout period may be implemented. Some embodiments also comprise an auto clear setting that can be configured for a given period of time, such as 10 to 240 seconds (or disabled). In these embodiments, when there is no activity for the time configured in auto clear, the device may automatically return to disabled mode and attempt to contact a remote computing device to retake control of the UI.

Error & Jam Notifications

Depending on a particular solution, a remote computing device application may have full or only partial control of the imaging device UI and a particular imaging job. In some embodiments, partial control may include cases where a remote computing device is monitoring clicks, but native modes are responsible for the UI interaction and controlling the job. Partial control may also include cases where the remote computing device application is integrated with a native mode (UI trigger=function custom menu). In these embodiments, the imaging device may handle all error and jam notifications with only a notification sent to the relevant remote computing device application.

For some embodiments, in cases where the remote computing device application has full control over the UI and the job, error and jam notifications may be handled differently depending on the type of error. For recoverable errors, a notification may be sent to the remote computing device application and the application may be responsible for displaying messages and resolving the error. For non-recoverable errors, the imaging device and RCD mode may interact to gracefully handle the error condition (e.g. provide user with instructions for clearing jam).

Control Handoffs

In some embodiments, at different points throughout an imaging job, several applications may need control over an imaging device including, but not limited to, an External Authorization application, a standard RCD application, an imaging device native mode and other applications. The following section describes, for an exemplary embodiment, the various steps in an exemplary job, the entities that may have control during each step, and what type of control may be allowed.

STEP 1: User provides credentials to access the device at the device UI. This step may be controlled by a remote computing device, such as an External Authorization application or by Internal Accounting (native mode) in the imaging device itself. At the end of this step, the device is enabled. The External Authorization application may also specify default parameters or disable specific job parameters (e.g. default file format is PDF, but user may change; color mode is set to B/W and user may not change).

STEP 2: User sets parameters for the job using one of the native imaging device modes or a standard RCD application. At the end of this step the user makes an input to initiate the job. When the input is made, an optional notification may be sent to the standard RCD application, which can then change job parameters if desired. An e-mail application is one example of an application that may request notification when the user input is made. A user may use native Image Send screens or other input to select scan options and choose e-mail recipients. A user may then select a custom application button and choose the scan-to-e-mail option from the menu. The e-mail application may then display custom screens for the user to set permissions for the file. Once a user places the original document(s) on the scanner and initiates the process, the e-mail application may capture the destination parameters set by the user and change the target destination to the e-mail application FTP server. The e-mail application may then receive the file, apply the appropriate permissions, and send to the e-mail recipients selected by the user. A remote computing device application may also want to retake control of the UI at this point, if, as in some embodiments, the application generates thumbnails of the scanned images and displays them to the user for verification.

STEP 3: Once the job is initiated, the imaging device is responsible for scanning or RIPing the job and spooling it to the HDD. If the imaging device is configured to authorize jobs with an external authorization application, it may send a click report to the application and wait for instructions. The external authorization application may enable the job for sending/printing, cancel the job, or change job parameters (and then enable). As an example, a rules-based printing application may wish to change job parameters after it receives a click report. Some rules-based printing applications support rules-based printing and scanning that can limit what each user is allowed to do based on the time of day, the destination, or many other parameters. For example, only users in the marketing group may be able to scan high-quality color images. If a user from another group selects color and 600 dpi, a rules-based application may change the parameters to color and 200 dpi. At the end of this step the job should either be authorized or canceled.

STEP 4: In some embodiments, this may be an optional step, where the standard RCD application in step 2 may have specified the destination as a HDD for temporary storage. This step may also be used, in some embodiments, by a Java application running on the imaging device. For example, a government office may have a custom encryption application running on the device that takes the scanned document, encrypts it, and then requests the imaging device to send it to the target destination selected by the user in step 2. In some embodiments, it may be beneficial to send a notification to the external authorization application after this step—because the imaging device does not know how long the file will be on the HDD or what the application is going to do with it—and after the send/print step.

STEP 5: In the final step, the file is actually output. In typical embodiments, the file is either sent over the network or printed locally. At the end of this step, a notification that the job was successfully completed should be sent to the external authorization application and optionally, to the standard RCD application.

Device Control and Management API's

The API's may be used to allow a remote computing device application to control access to an imaging device for vend applications and to manage the device from a remote location.

Device Control and Vend API

In some embodiments of the present invention, a Device Control and Vend API allows applications to enable and disable access to the device and track click counts. The Device Control and Vend API may provide an RCD with the following controls:

ENABLE/DISABLE DEVICE OF FUNCTION—this may allow an RCD to enable or disable access to the device as a whole or by function to enforce individual user privileges. In some exemplary embodiments, the functions listed in Table 3 may be selectively enabled or disabled by an application.

TABLE 3 Device Functions Enable/Disable Description Copy Copy function (Copy button) Image Send Scan and fax function, plus send from Doc Filing (Image Send button) Document Filing All access to Document Filing functions (Document Filing button) Print Network prints, pull print from front panel, and print from Document Filing (No button control)

REPORT CLICKS USED—at the end of a successful job, the clicks used may be reported back to an RCD including:

TABLE 4 Job and Page Characteristics E-mail/ Item Copy Print Fax Send PC-Fax FTP Broadcast Scan to HD JOB Characteristics Job Mode Yes Yes Yes Yes Yes Yes Yes Broadcast No No Yes Yes Yes Yes No Manage No. User Name Yes Yes Yes Yes Yes Yes Yes Address No No Yes Yes Yes # No Start Time Yes Yes Yes Yes Yes Yes Yes End Time Yes Yes Yes Yes Yes Yes Yes Total Page Yes Yes Yes Yes Yes Yes Yes Result Yes Yes Yes Yes Yes Yes Yes Error Cause No No Yes Yes Yes Yes No Doc Filing Yes Yes Yes Yes Yes Yes Yes Save Mode *1 *1 *1 *1 *1 *1 *1 File Name *1 Yes *1 Yes Yes *1 Yes File Size Yes Yes *1 *1 *1 *1 Yes Resolution Yes Yes Yes Yes Yes Yes Yes Special Yes Yes Yes No Yes Yes Yes Finishing Yes Yes No No No No No File Format No No No No Yes Yes No Compression No No No No Yes Yes No PAGE Characteristics Copy Yes Yes Yes Yes Yes # Yes Paper Size Yes Yes Yes Yes Yes Yes Yes Simplex/duplex Yes Yes Yes Yes Yes Yes Yes Paper Type Yes Yes Yes Yes No No Yes Page Yes Yes Yes Yes Yes Yes Yes *1 Yes when Document Filing is used

DEBIT MODE—in these embodiments, when an application enables the device it may specify if the current job requires authorization. If so, the job will be spooled to memory and click information (e.g., as defined in Table 4) will be sent to an RCD. An RCD will then notify the device if the job should be deleted or output/sent. At this point, the application also has the option of changing job parameters. If the application does not require authorization, the job will continue as normal and a click report will be sent at the end of the job.

PRINT JOB ACCOUNTING—in these embodiments, an RCD may wish to monitor print jobs along with walk-up functions. For print job accounting, an IDev may monitor all incoming print jobs and send accounting data in the PJL header to an RCD for verification before printing the job. The RCD will evaluate the accounting data (or lack thereof) and inform the IDev to continue with or cancel the job.

REPORT ON UNIDENTIFIED JOBS—in these embodiments, an RCD may also wish to monitor print jobs that it cannot associate to a specific user, such as device reports and incoming fax jobs. The RCD can register to receive click counts for all unidentified jobs, so that it may bill them to a general account.

Device Management API

In some embodiments of the present invention, a Device Management API allows a network application to remotely setup and manage the imaging device. In exemplary embodiments, the Device Management API may provide an RCD with the following controls:

-   -   DEVICE STATUS—an RCD may request the current status of the         device. This is the same status information as reported on the         embedded web pages.     -   DEVICE CONFIGURATION—an RCD can retrieve a list of installed         options supported by the device.     -   WEB PAGE SETTINGS—an RCD application can retrieve and set any of         the values that are configurable on the embedded web pages.     -   KEY OPERATOR PROGRAMS—an RCD application can retrieve and set         any of the values that are configurable in Key Operator         Programs, including software keys.     -   CUSTOM SETTINGS—an RCD application can retrieve and set any of         the values that are configurable in Custom Settings.     -   JOB STATUS—an RCD application can retrieve the current job queue         and history information and reprioritize or delete jobs in the         queue.     -   CLICK COUNTS—an RCD application can retrieve device total counts         and clicks for each function by account code.     -   DATA SECURITY SETTINGS—an RCD application may retrieve the         status information on the DSK (e.g. last erase) and initiate         data clear functions.     -   RED DATA—an RCD can retrieve all data typically sent in a RED         message.     -   REMOTE REBOOT—an RCD can initiate a reboot of the imaging         device.

The above groupings are provided only as an exemplary embodiment detailing which settings should be included. In some embodiments, actual API's should be grouped by functional areas since there may be overlap between Key Operator settings and web page settings.

Internal Accounting API

In some embodiments, an Internal Accounting API may allow a remote computing device application to configure internal accounting and report click counts. In some exemplary embodiments an Internal Accounting API may include:

-   -   SET AUDITING OPTIONS—an RCD may set auditing options including         which modes auditing is enabled for, “account number security”,         and “cancel jobs of invalid accounts.”     -   MANAGE ACCOUNT CODES—an RCD can add, edit, or delete account         codes     -   ACCOUNT LIMITS—an RCD application can specify a maximum number         of clicks by function for individual account codes or for all         account codes     -   ACCOUNT RESET—an RCD application can reset the click count for         an individual account or for all accounts     -   RENUEVE CLICKS—an RCD can retrieve the number of clicks by         function for each account code         Font and Form Management API

Some embodiments of the present invention may comprise a Font and Form Management API, which allows an RCD application to remotely download and manage fonts and forms in mass-storage. In some exemplary embodiments, a Font and Form Management API may provide a remote computing device with the following controls:

-   -   MASS STORAGE CONTROL—an RCD application can retrieve mass         storage status information including storage capacity, space         available, and write-protect mode plus modify write-protect         status.     -   RESOURCE LIST—an RCD application can retrieve a list of stored         fonts and forms including font or macro ID, font number,         font/form name, escape sequence, and file size.     -   DOWNLOAD RESOURCE—an RCD application can download PCL fonts, PCL         macros, and PS fonts and forms. Any special processing that is         performed when a resource is downloaded via the web pages will         also be performed when the resource is downloaded via Open         Systems.     -   DELETE RESOURCE—an RCD application can delete any resource         stored in mass storage.     -   UPLOAD RESOURCES—an RCD application can upload an individual or         all resources. On devices where effective memory management is         unavailable, a server application can use this function to         “defrag” mass storage.     -   FONT/MACRO ID's—an RCD application can assign or modify the ID's         assigned to PCL fonts and macros.         Firmware Management API

In some embodiments of the present invention, a Firmware Management API may allow a remote computing device or network application to remotely download and manage the imaging device firmware. In some exemplary embodiments, a Firmware Management API may provide a remote computing device (e.g., a server) with the following controls:

-   -   FIRMWARE VERSIONS—an RCD application can retrieve the current         firmware version numbers.     -   SERVICE MODE—an RCD application can place the MFP in service         mode to lockout other jobs that will interfere with firmware         upgrade. Upon receiving a service mode request, the IDev will         stop accepting incoming jobs, complete all jobs in the queue,         and then notify the server that it is in service mode.     -   UPDATE FIRMWARE—an RCD can download an updated firmware version         to the device. If a reboot is necessary, the IDev will perform         it automatically when download is complete.     -   DOWNLOAD STATUS—the IDev will send a status notification         (success/error) to an RCD after firmware download.     -   REVERT TO PREVIOUS VERSION—if firmware update is not successful,         the application can request the IDev to revert to the previous         firmware version.

Device Function API'S

In some embodiments of the present invention, device function API's allow a remote computing device application to use existing imaging device functionality to provide new custom solutions.

Image Send API

In some embodiments, an Image Send API may provide the remote computing device application with the following controls:

-   -   IMAGE SEND PARAMETERS—a remote computing device application can         get and set values for the following scan and fax parameters:         -   COLOR OR B/W         -   IMAGE MODE—TEXT, TEXT/PHOTO, PHOTO; EXPOSURE LEVEL         -   RESOLUTION         -   FILE FORMAT—FILE TYPE, COMPRESSION, AND PAGES PER FILE         -   ORIGINAL—ORIGINAL SIZE, SIMPLEX/DUPLEX, ROTATE, AND JOB             BUILD         -   FILENAME         -   SUBJECT         -   MESSAGE         -   SENDER         -   SCHEDULE SEND TIME         -   PAGE DIVISION (BOOK SCANNING)         -   COVER PAGE         -   TRANSMISSION MESSAGE (CONFIDENTIAL, URGENT, ETC.)         -   THIN PAPER SCANNING         -   DESTINATION         -   DOCUMENT FILING     -   INITIATE SCAN—the remote computing device application can         initiate the scan function (same as user pressing start button).

In some embodiments, a remote computing device can change the default values on the imaging device or the values for the current job. For the current job, the remote computing device may also specify if scan parameters may be modified by the user or not. If one remote computing device application (e.g. Access Control) specifies that a parameter cannot be changed and then a second application (e.g. Document Management) tries to set the parameter, a notification may be sent to the second application and the setting will not be changed.

Print API

In some embodiments, print jobs may be submitted by remote computing device applications using standard printing channels. In some exemplary embodiments, a Print API may provide a remote computing device with the following additional control:

-   -   PJL SNIFFING—an RCD application can register with the IDev to be         contacted for instructions when a specific PJL command is found         in a print job. The RCD can then instruct the IDev to replace         the command, cancel the job, or continue printing. This         interface may be used in applications like accounting and         other-brand compatibility.         Copy API

In some embodiments of the present invention, a Copy API may provide a remote computing device with the following exemplary controls:

-   -   COPY PARAMETERS—an RCD application can get and set values for         the following copy parameters:     -   COLOR OR B/W     -   EXPOSURE—TEXT, TEXT/PHOTO, PHOTO, SUPER PHOTO; EXPOSURE LEVEL         -   PAPER SELECT (BY TRAY)         -   COPY RATIO         -   2-SIDED COPY—1TO1, 1TO2, 2TO2, 2TO1; BINDING EDGE         -   OUTPUT—OUTPUT TRAY, SORT, STAPLE, GROUP, OFFSET         -   ORIGINAL SIZE         -   SPECIAL FUNCTIONS—MARGIN SHIFT, ERASE, PAMPHLET, ETC.         -   DOCUMENT FILING     -   INITIATE COPY—an RCD application can initiate the copy function         (same as user pressing start button).

In some embodiments, a remote computing device can change the default values on the imaging device or the values for the current job. For the current job, the remote computing device may also specify if copy parameters may be modified by the user or not.

DOCUMENT FILING API

In some embodiments of the present invention, a Document Filing API may provide a remote computing device with the following exemplary controls:

-   -   BACKUP/RESTORE—the remote computing device application can         import and export a batch file with all Document Filing data. In         some embodiments, this package will be in a proprietary format         since it contains documents that are password-protected and         should not be accessed individually—this is typically for         restore in case of failure or cloning to other devices.     -   FILE/FOLDER LIST—the remote computing device application can         retrieve, modify, and create new files and folders to be stored         on the IDev (also covered in device management).     -   DOWNLOAD FILE—the remote computing device can download a new         file to the Document Filing systems and specify folder,         filename, username, and password.     -   USER LIST—the remote computing device application can retrieve,         modify, and create new users to be stored on the IDev (also         covered in device management).     -   HDD STATUS—the remote computing device application can retrieve         the current HDD status including the % allocated to the main         folder, quick folder, and custom folders and the % remaining.     -   DOC FILING PARAMETERS—the remote computing device application         can get and set values for storing a file to Doc Filing         including:         -   EXPOSURE         -   RESOLUTION         -   ORIGINAL—SIZE, SIMPLEX/DUPLEX         -   FILE INFORMATION—USERNAME, FILENAME, FOLDER, CONFIDENTIAL,             PASSWORD         -   SPECIAL MODES—ERASE, DUAL PAGE COPY, 2IN1, JOB BUILD, CARD             SHOT     -   INITIATE PRINT—the remote computing device application can         select a stored file and initiate a print including the         following parameters:         -   PAPER SIZE/SOURCE         -   OUTPUT—SORT/GROUP, OUTPUT TRAY, STAPLE, PUNCH, OFFSET         -   SIMPLEX/DUPLEX (TABLET/BOOKLET)         -   TANDEM PRINT         -   NUMBER OF COPIES         -   DELETE OR STORE AFTER PRINTING     -   INITIATE SEND—the remote computing device application can select         a stored file and initiate a send including the following         parameters:         -   RESOLUTION         -   FILE FORMAT         -   DESTINATION         -   TIMER         -   SENDER         -   FILENAME         -   SUBJECT         -   MESSAGE

Security

Allowing external applications to control an imaging device opens up the imaging device to new security vulnerabilities. In embodiments of the present invention that provide some security measures, the following exemplary items are security concerns that may be addressed by the remote computing device interface.

Access to remote computing device interfaces may be limited to valid applications. Embodiments provide extensive access and control of the imaging device, which poses a significant security risk. The interface of these embodiments may be protected from access by attackers, while maintaining ease of setup and use for valid solutions.

Confidential data (user credentials and job data) may be protected during network transfer. User credentials and job data may be secured during network transfer to ensure that it cannot be stolen, an intruder cannot monitor device activity, and a man-in-the-middle attack cannot change messages. Imaging devices may support Secure Sockets Layer (SSL) and other connections to ensure data is safe while being communicated between the imaging device and remote computing device applications.

Administrators may have the ability to lock-down imaging device access. For users with strict security policies, administrators may have the ability to disable access by remote computing devices or limit access to specific applications. Administrators may have an option to register the limited applications that they wish to access the imaging device interfaces.

Remote computing device applications may ensure the imaging device is not being “spoofed.” The remote computing device may be able to authenticate an imaging device that it is contract with it to ensure an intruder cannot imitate the imaging device to collect network configuration and password information, monitor file/folder structures of a document management system, or spoof security settings and DSK status of the imaging device.

A remote computing device may ensure that the server is not being “spoofed.” The imaging device must be able to authenticate all remote computing devices that it is in contact with to ensure that an intruder is not spoofing the remote computing device's IP address. By pretending to be the remote computing device, an intruder could steal user credentials, redirect scanned documents, change device settings or firmware, or bring down the access control system (either to provide access to unauthorized users or initiate a denial of service attack for valid users).

Access control/vend applications may not be compromised when a remote computing device is unavailable. When the remote computing device is unavailable, it may not be acceptable to provide open access to the device. If the remote computing device is unavailable at startup or becomes unavailable at anytime (e.g. someone disconnects network cable), the imaging device may immediately be disabled and an error message displayed.

An administrator may be able to adjust a security level based on company and application requirements. Security requirements can have a large impact on the time it takes to develop a remote computing device application and the resources required to implement the solution. Users using some embodiments may range from a small business with one imaging device, no IT staff, and a simple scan or print application to a large government office using access control and audit trails to track all device activity. The security measures used to protect imaging device interfaces may be adjustable by the administrator to match the target environment.

The imaging device and remote computing device applications may be able to hand-off user credentials. Users may be prompted to login at multiple points throughout a job. For example, an access control application or accounting application may control total device access, the imaging device may have user authentication enabled for Image Send, and a document management application may require user login before showing a folder list. In many environments, all of these applications will use a common user database. In some embodiments, it is, therefore, desirable for the applications to pass user credentials to each other, so that each one does not have to repeat the authentication process.

Some embodiments of the present invention may be described with reference to FIG. 3. These embodiments comprise an imaging device only, which is configured to interact with a remote computing device, such as a server through a communications link. The imaging device 30 comprises a user interface 32, which comprises a user input device 34, such as a keypad, one or more buttons, knobs or switches or a touch-screen panel and a display 36, which may comprise user input device 34 in the form of a touch-screen panel.

Imaging device 30 will typically be capable of performing one or more imaging functions including, but not limited to, scanning, printing, copying, facsimile transmission (sending and receiving) and others.

These embodiments further comprise a communications link 38, which may be a wired connection (as shown in FIG. 3) comprising a network cable, a Universal Serial Bus (USB) cable, a serial cable, a parallel cable, a powerline communication connection such as a HomePlug connection or other wired connections. Alternatively, the communications link 38 may comprise a wireless connection, such as an IEEE 802.11(b) compliant connection, a Bluetooth connection, an Infrared Data Association (IrDA) connection or some other wireless connection.

The operation of some imaging device embodiments may be explained with reference to FIG. 4. In these embodiments, menu data is received 40 from a remote computing device (not shown in FIG. 3), which is connected to the imaging device 30 via the communication link 38 through a wired or wireless connection. This menu data is then displayed 42 on the imaging device user interface display 36. This display of remote menu data is intended to prompt a user to make an input on the user interface input device 34.

Imaging devices of these embodiments are further configured to accept input from a user in response to a display of remote menu data and communicate 44 that user input to a remote computing device. In some embodiments, this user input data will be processed by a remote computing device. This may comprise running an application on the remote computing device. This processing may also comprise accessing and communicating data that is stored on the remote computing device.

The imaging devices of these embodiments are further configured to receive 46 data resulting from processing the user input data. This may comprise data generated by an application running on the remote computing device in response to the user input. The imaging device may also receive data that was stored on a remote computing device, such as a file server, in response to processing the user input.

Once the imaging device 30 has received 46 the processed data, the imaging device 30 may perform 48 a native function in response to the data or using the data. For example, and not be way of limitation, the imaging device 30 may print a document that was stored on the remote computing device and modified on the remote computing device according to the user input. As another non-limiting example, the imaging device 30 may active or enable functions (i.e., scanning, copying, printing, fax transmission) on the imaging device in response to the receipt 46 of processed data.

Some, more specific, imaging device embodiments may be explained with reference to FIG. 5. In these embodiments, the imaging device 30 is configured to receive 50 menu data formatted in a markup language from a remote computing device. The communication link by which the menu data is communicated may be established and maintained using a Hypertext Transfer Protocol (HTTP). The markup language may comprise terms from Hypertext Markup Language (HTML), Extensible Markup Language (XML), Wireless Markup Language (WML), Extensible Hypertext Markup Language (XHTML) and/or other languages.

Once the menu data is received 50, it may be displayed 52 on the imaging device user interface display 36. As in previously described embodiments, the menu data is typically intended to prompt user input on imaging device user interface 32. Display 52 of the remotely-stored menu data may be accomplished with a browser application that is native to the imaging device 30.

In these embodiments, the imaging device 30 is further configured to route 54 user input received though its user interface 32 to a remote computing device. The remote computing device that receives the user input may then run an application or otherwise process the user input and return the results of the processing to the imaging device 30. Accordingly, the imaging device 30 is further configured to receive 56 processed data from a remote computing device. In some embodiments, the imaging device 30 may perform one or more functions in response to the receipt 56 of processed data.

Some embodiments of the present invention may be explained with reference to FIG. 6. These embodiments comprise a remote computing device (RCD) 60, which has a communications link 64. Communications link 64 may be a wired connection (as shown in FIG. 6) comprising a network cable, a Universal Serial Bus (USB) cable, a serial cable, a parallel cable, a powerline communication connection such as a HomePlug connection or other wired connections. Alternatively, the communications link 64 may comprise a wireless connection, such as an IEEE 802.11(b) compliant connection, a Bluetooth connection, an Infrared connection, such as those defined in the Infrared Data Association (IrDA) standard or some other wireless connection. In some embodiments, RCD 60 may further comprise a data storage device 62, which is typically a hard drive, but may also be an optical drive device, such as an array of compact disk drives, flash memory or some other storage device.

Embodiments of RCD 60 may be further described with reference to FIG. 7. In these embodiments, RCD 60 comprises a processor 72 for processing data and running programs such as operating systems and applications. RCD 60 may further comprise memory 74, which may be in the form of Random Access Memory (RAM) and Read Only Memory (ROM). Generally, any applications processed by processor 72 will be loaded into memory 74. RCD 60 may further comprise a network interface 78, which allows RCD 60 to communicate with other devices, such as an imaging device 30. In some embodiments, RCD 60 may also comprise a user interface 80, but this is not required in many embodiments. Storage 62 may be used to store applications and data that may be accessed by an imaging device 30 of embodiments of the present invention. Processor 72, memory 74, storage 62, network interface 78 and, optionally, user interface 80 are typically linked by a system bus 76 to enable data transfer between each component. Communications link 64 may couple the RCD 60 to other devices via network interface 78.

In some embodiments, described with reference to FIG. 8, an RCD 60 may comprise menu data stored on storage device 62 or in memory 74. This menu data may be configured for display on an imaging device user interface 32. Menu data may be stored in many formats and configurations. In some embodiments menu data may take the form of terms expressed with a markup language. The markup language may comprise terms from Hypertext Markup Language (HTML), Extensible Markup Language (XML), Wireless Markup Language (WML), Extensible Hypertext Markup Language (XHTML) and/or other languages. In these embodiments, menu data may be sent 82 through a communications link 64 to an imaging device 30. Accordingly, menu data configured for display on an imaging device is stored on RCD 60.

An RCD 60, of some embodiments, will be further configured to receive 84 user input obtained through the user interface 32 of an imaging device 30 and transferred to the RCD 60 over communications links 38 & 64. Once this input data is received at an RCD 60, the input data may be processed 86. This processing 86 may comprise conversion of the data to a new format, execution of commands contained within the data or some other process. Once the input data has been processed 86, the processed output may be sent 88 back to the imaging device 30 where the processed output may be used in an imaging device process or function.

In some embodiments, as described with reference to FIG. 9, an RCD 60 may send 90 menu data configured for an imaging device display 36 using a markup language. The markup language menu data is then received at the imaging device 30 and displayed to a user. Typically, this will prompt the user to enter an input on the imaging device user interface 32. This user input will then be sent by the imaging device 30 to the RCD 60. The RCD 60 will then receive 92 the input data prompted by the display of the menu data on the imaging device 30. Once received, the input data may be processed 94 on the RCD 60. Processing may comprise the selection, recordation and/or modification of a form, document or other data stored on RCD 60, the authorization of a user identified by the user input, the translation of a document input by the user, generation of a map or other directions related to user input or some other process or function.

Some embodiments of the present invention may be described with reference to FIGS. 10 & 11. These embodiments comprise at least one RCD 60 and a plurality of imaging devices 30 a-30 d. In these embodiments, at least one of the imaging devices 30 a-30 d comprises a user interface 32 with a display 36 and user input panel 34 that is integral with the display (i.e., touch-screen) or a separate input unit. RCD 60 is connected to imaging devices 30 a-30 d by a communications link and network 100 to enable data transmission between RCD 60 and imaging devices 30 a-30 d.

In these embodiments, menu data is stored on RCD 60 and sent 110 to at least one of the imaging devices 30 a-30 d where the menu data is displayed on a user interface. Any of Imaging devices 30 a-30 d that receive the menu data are configured to accept 112 and transmit 114 user input to an RCD 60. Once the user input data is received at the RCD, the data may be processed 116 as discussed in previously described embodiments. The result of processing 116 may then be sent 118 back to any combination of the imaging devices 30 a-30 d.

In these embodiments, a single RCD 60 may be used to provide processing power, resources and functionality to a plurality of imaging devices 30 a-30 d without reproducing these resources in each imaging device. In some embodiments, data generated by input on one imaging device 30 a may be directed to another imaging device 30 d for processed data output or final processing.

Some embodiments of the present invention may comprise multi-language menu support. Some of these embodiments, illustrated in FIG. 11B, allow for an initial selection or identification 101 of a user-preferred language. This selection may comprise user input to select a preferred language. This step may also comprise an automatic identification of a user-preferred language which may be achieved by a user identification profile linked to a language, a language identification based on the text of a scanned document, a code printed on a scanned document or some other identification scheme.

Once the language has been selected or otherwise identified, the selection/identification data is sent 102 to an RCD, where the selection is used to identify language-specific menu data that is sent 103 to the imaging device for display 104. A user may then respond to the selected-language menu data with input 105, which may be used to invoke native imaging device functions or may be sent 106 to the RCD for any necessary processing. An RCD may then process 107 the input data and send 108 any process input to a destination, such as the imaging device, an e-mail address, a memory location or some other destination.

Some embodiments of the present invention may be described with reference to FIG. 12. In these embodiments, an imaging device (IDev) 120 comprises a user interface 124, which is capable of receiving user input and displaying data to a user. The user interface 124 will typically comprise a display, often in the form of a touch panel. The display may be used to display data 122 to a user. This data may comprise menu data to prompt for a user selection or data entry, such as a user ID and password, form selection or some other input. The imaging device 120 has a communication link 126, which may comprise a typical computer network connection, a serial cable or some other wired or wireless communication link as described in other embodiments. The communication link 126 connects the imaging device 120 to a remote computing device (RCD) 128, such as a server. The RCD 128 may be used to store documents, such as forms, and other data and make that data accessible from the imaging device 120. The RCD 128 may also execute applications that interact with or receive input from the imaging device 120 and its user interface 124.

The terms “modify” and “modification,” as used in this specification in relation to documents, comprise the actions of document generation, document merging functions, document field assignments, search and replace functions, and any other actions that cause a humanly perceptible or machine perceptible change to a document.

The term “document content” or “content,” as used in this specification, comprises text, graphics, images, symbols and other data that is intended to be communicated by the document.

The term “user input” or “input,” as used in this specification, comprises input of content and instructions for an imaging device, a remote computing device or some other device. Input may be accomplished by keypad entry, touch-screen entry, upload from another device or by other methods.

Document Management Embodiments

Some embodiments of the present invention comprise document management functions. These functions may be performed at the imaging device or at a remote computing device. Document management may comprise the indexed storage of documents based on document characteristics and/or content. In some embodiments, documents may be indexed according to data that is input by a user. In other embodiments, documents may be indexed according to data that is automatically retrieved from a document. Document characteristics and content may be stored as metadata in the document file itself or in an associated file or memory location.

Some document management embodiments may be described in relation to FIG. 13. In these embodiments, document data, comprising document characteristic or content, may be input 130 manually on an imaging device user interface. In other embodiments, this document data may be derived 130 automatically from a document. Document data may be derived from a document that is scanned at the imaging device. This may be performed by scanning the document and processing the scanned image to determine its characteristics or content. In some embodiment, the scanned image may be processed to determine textual content, such as through optical character recognition (OCR). In some embodiments, document formatting, image characteristics and other characteristics and content may be used to determine the nature of a document and find data for document indexing.

If document data has been input manually, a document may be input 132 before or after data input. If document data is derived automatically, document input 132 may coincide with document data input. In some embodiments, a document may be input be scanning techniques. In other embodiments, a document may be input 132 by sending an imaging job, such as a print job, to the imaging device. In still other embodiments, a document file may be transmitted to the imaging device, such as by e-mail or by a file transfer protocol.

Once a document has been input and sufficient data has been derived or entered to enable indexing. The document may be indexed 136 and stored 134. In some embodiments storage 134 and indexing 136 may be performed on the imaging device. In other embodiments, storage 134 and indexing 136 may be performed on a remote computing device or a connected resource, such as a file server. Indexing may be performed using a relational database or by some other methods.

Some embodiments of the present invention, illustrated in FIG. 14, also comprise document data entry 140, which may be a manual or automated process as explained above. A document is also input 142 to an imaging device as explained above. Once the document and any related data have been input 140, 142, the document and data are sent 144 to a remote computing device (RCD). At the RCD, the document is indexed 146 according to the document data and stored 148 on the RCD or a connected resource.

Some embodiments of the present invention, illustrated in FIG. 15, also comprise document data entry 150, which may be a manual or automated process as explained above. A document is also input 152 to an imaging device as explained above. In these embodiments, the document and any related data are stored internally on the imaging device. At the imaging device, the document is indexed 154 according to the document data and stored 156 on the imaging device or a connected resource.

Some embodiments of the present invention may be described in relation to FIG. 16. In these embodiments, query data is entered 160 or derived at the imaging device. This data is then used as a query to identify documents related to the entered data. When multiple documents are found, a prompt may be sent to the imaging device user interface allowing the user to input additional data or select from the documents that have been found. Once search has been sufficiently narrowed, the document or documents are retrieved 164 from storage. The documents may then be sent 166 to a destination or output using an imaging device function, such as a print function.

Some document retrieval embodiments, illustrate in FIG. 17, may comprise a remote computing device. In these embodiments, query data is entered 170 or derived at the imaging device. This query data is then sent 172 to an RCD. At the RCD, any document that are related to the query data are identified 174. When multiple documents are found, the search may be narrowed through further user input or by automated methods. When the search has been sufficiently narrowed, any documents may be retrieved 176 from storage, typically on the RCD or a connected resource. These documents may then be sent 178 to a destination, such as an e-mail address or file storage location, or an internal system destination, such as an imaging device component that may then convert the document to output in the form of a print job, a facsimile transmission or some other form of output.

Some embodiments of the present invention comprise a Web Service for data and instruction transfer. In these embodiments, illustrated in FIG. 18, document data may be entered or derived 180 at the imaging device. A document is also input 182 for storage. The document and data are then sent 184 to a remote computing device (RCD) using a Web Service. When this data has been transmitted using a Web Service, the document may be indexed 186 at the RCD and stored 188 on the RCD or on a connected resource.

Similar embodiments, illustrated in FIG. 19, comprise document data entry 190 or derivation on the imaging device. The document is also input 191 on the imaging device, either in conjunction with data entry or by a separate procedure. The imaging device may then compose 192 a data package using extensible markup language (XML) and a Simple Object Access Protocol (SOAP). The XML/SOAP package may then be sent 193 to an RCD for processing. The RCD may then access the package and use the data to index 194 the associated document. The document may then be stored 195 in a manner that will allow search and retrieval.

Still other embodiments of the present invention may be described in relation to FIG. 20. In these embodiments, document query data is entered 200 or derived at the imaging device. This query data is used to compose 202 an XML/SOAP message comprising a document query. This message is then sent to an RCD for processing. When the message is received at the RCD, the data is extracted and used to query a database or similar relational application whereby one or more documents are identified 204. This set of documents may be further filtered or narrowed by prompting a user for additional information at the imaging device user interface. Other methods may also be employed to filter a search. Once the document set is sufficiently narrowed, the documents may be retrieved 206 and sent 208 to a destination as explained in other embodiments.

In other retrieval embodiments, as illustrated in FIG. 21, document query data is entered 210 or derived at the imaging device. A query request is then sent 212 to an RCD using a Web Service. The Web Service request is received at the RCD, which then identifies 214 any related documents and allows for further filtering when appropriate. Documents are then retrieved 216 from the RCD or a connected resource and sent 218 to a destination.

Further embodiments of the present invention comprise user data and user validation. In these embodiments, illustrated in FIG. 22, user data is input 220 at the imaging device. This data is used to validate or authorize 221 the user to determine whether the user has access rights to specific document management resources. Once a user is authorized, access may be provided 222. At this point, a user may input 223 document data on the imaging device and a document may be input at the imaging device as explained for other embodiments. The document may then be indexed 225 relative to the associated data and stored 226 in a appropriate resource.

Other embodiments, illustrated in FIG. 23, comprise an RCD and user data. In these embodiments, user data is entered 230 at the imaging device. This data is sent 231 to an RCD for processing. On the RCD, the user data is validated 232 to determine user rights. If the user is authorized to access the document management system, a document management menu may be fed 233 to the imaging device user interface thereby allowing access to the system. A user may then input 234 document data on the imaging device and input a document 235. This document and data are then sent 236 to the RCD where the document will be indexed 237 and stored 238.

Still further embodiments of the present invention may be described in relation to FIG. 24. In these embodiments, user data is input 240 at an imaging device. This user data is sent 241 to an RCD for processing. The RCD may then validate the user data to determine the user's system access rights. When a user is validated 242, a document management menu may be sent 243 to the imaging device thereby allowing the user access to the document management system. A user may then input a document query request 244 at the imaging device. This request is then sent 245 to the RCD for processing. The RCD may the query 246 the system to locate any documents related to the request and notify the user of the found documents. The set of found document may be further refined by automated methods or by further user interaction at the imaging device user interface. Once the set of found documents has been sufficiently filtered, the documents may be retrieved 247 and sent to the user or a specified destination 248.

The terms and expressions which have been employed in the forgoing specification are used therein as terms of description and not of limitation, and there is no intention in the use of such terms and expressions of excluding equivalence of the features shown and described or portions thereof, it being recognized that the scope of the invention is defined and limited only by the claims which follow. 

We claim:
 1. A method for imaging device document management, said method comprising: registering an imaging device (IDev) user input hardware key to a remote computing device (RCD) document management application, such that use of the hardware key instructs said RCD document management application (DMA) to send document management menu content to said IDev for display to a user, wherein said IDev comprises a device control application programming interface (API) for communication with said RCD DMA, wherein said device control API allows said RCD to control IDev functions and utilize an IDev UI for menu display and user input; receiving a user credential at said IDev UI wherein said user credential provides access to said IDev; authenticating said user credential from said IDev using a common user database related to said IDev and said RCD thereby creating authentication results; providing access to said IDev when said user credential is properly authenticated, wherein said user access comprises access to a document filing API on said IDev, wherein said document filing API provides said RCD with functions consisting of: import and export of document filing batch files for password-protected files; download of files to a document filing system (DFS) with specified folder, filename, username and password; creation, retrieval and modification of a user list for DFS access; retrieval of storage device status including percent allocated to a main folder and custom folders; retrieval and modification of document filing parameters including exposure, resolution, size, username, filename, folder, confidential status and special erasures; file print initiation including designation of print parameters consisting of paper size and source, output tray, staple, punch and offset, simplex/duplex, copy quantity and file deletion after printing; and file send initiation including designation of parameters consisting of resolution, file format, destination, timer, sender, filename, subject and message; receiving user input at said hardware key; sending said authentication results and an indication of said user input to said RCD DMA; receiving IDev user interface (UI) menu content for said DMA at said IDev API, said menu content being sent from said RCD in response to said indication; displaying said UI menu content for said RCD DMA on said IDev UI; receiving UI input at said IDev UI in response to said displaying, wherein said UI input describes a document and indexing data related to document characteristics and document content and said UI input enables indexing said document; receiving said document at said IDev; automatically retrieving indexing data from said document; composing a data package using a markup language and simple object access protocol (SOAP), wherein said data package comprises said UI input and said indexing data; sending said data package and said document to said remote computing device (RCD) using a Web Service; indexing said document at said RCD with said indexing data related to document characteristics and document content and said automatically-retrieved indexing data from said data package, wherein said indexing enables document search and retrieval based on said document content and said document characteristics; and storing said document.
 2. A method as described in claim 1 wherein said receiving said document is accomplished by scanning said document on said imaging device.
 3. A method as described in claim 1 wherein said receiving said document is accomplished by receiving an imaging job at said imaging device.
 4. A method as described in claim 1 wherein said receiving said document is accomplished by receiving a print job at said imaging device.
 5. A method as described in claim 1 wherein said receiving said document is accomplished by receiving a facsimile transmission at said imaging device.
 6. A method as described in claim 1 wherein said receiving said document is accomplished by receiving a file transfer at said imaging device.
 7. A method as described in claim 1 wherein said sending said document is performed using Extensible Markup Language (XML).
 8. A method as described in claim 1 wherein said sending said document is performed using Simple Object Access Protocol. (SOAP).
 9. A method as described in claim 1 wherein said sending said document is performed using Web Services Definition Language (WSDL).
 10. A method as described in claim 1 wherein said sending said document is performed using a Web Service.
 11. A method for imaging device document management, said method comprising: registering an imaging device (IDev) user input hardware key to a remote computing device (RCD) document management application (DMA), such that use of the hardware key instructs said RCD DMA to send document management menu content to said IDev for display to a user, wherein said IDev comprises a device control application programming interface (API) for communication with said RCD DMA, wherein said device control API allows said RCD to control IDev functions and utilize an IDev UI for menu display and user input; receiving a user credential at said IDev UI wherein said user credential provides access to said IDev; authenticating said user credential from said IDev using a common user database related to said IDev and said RCD thereby creating authentication results; providing access to said IDev when said user credential is properly authenticated, wherein said user access comprises access to a document filing API on said IDev, wherein said document filing API provides said RCD with functions consisting of: import and export of document filing batch files for password-protected files; download of files to a document filing system (DFS) with specified folder, filename, username and password; creation, retrieval and modification of a user list for DFS access: retrieval of storage device status including percent allocated to a main folder and custom folders; retrieval and modification of document filing parameters including exposure, resolution, size, username, filename, folder, confidential status and special erasures; file print initiation including designation of print parameters consisting of paper size and source, output tray, staple, punch and offset, simplex/duplex, copy quantity and file deletion after printing; and file send initiation including designation of parameters consisting of resolution, file format, destination, timer, sender, filename, subject and message; receiving user input at said hardware key; sending said authentication results and an indication of said user input to said RCD DMA; receiving imaging device (IDev) user interface (UI) menu content for said RCD DMA at said IDev, said menu content being sent from said remote computing device (RCD), wherein said menu content comprises a prompt to solicit user input related to indexing data related to document characteristics, document content and automatically retrieved indexing data from a document that has been indexed on said RCD; displaying said UI menu content on a UI of said IDev; receiving user input, comprising indexing data related to document characteristics, document content and automatically retrieved indexing data from said document, at said UI of said IDev in response to said displaying; identifying any indexed documents that are related to said indexing data related to document characteristics, document content and automatically retrieved indexing data from said document with said RCD; sending at least one of said identified indexed documents to a destination.
 12. A method for imaging device document management, said method comprising: registering an imaging device (IDev) user input hardware key to a remote computing device (RCD) document management application (DMA), such that use of the hardware key instructs said RCD DMA to send document management menu content to said IDev for display to a user, wherein said IDev comprises a device control application programming interface (API) for communication with said RCD DMA, wherein said device control API allows said RCD to control IDev functions and utilize an IDev UI for menu display and user input; receiving a user credential at said IDev UI wherein said user credential provides access to said IDev; authenticating said user credential from said IDev using a common user database related to said IDev and said RCD thereby creating authentication results, wherein said authenticating is performed by a remote validation device; providing access to said IDev when said user credential is properly authenticated, wherein said user access comprises access to a document filing API on said IDev, wherein said document filing API provides said RCD with functions consisting of: import and export of document filing batch files for password-protected files; download of files to a document filing system (DFS) with specified folder, filename, username and password; creation, retrieval and modification of a user list for DFS access; retrieval of storage device status including percent allocated to a main folder and custom folders; retrieval and modification of document filing parameters including exposure, resolution, size, username, filename, folder, confidential status and special erasures; file print initiation including designation of print parameters consisting of paper size and source, output tray, staple, punch and offset, simplex/duplex, copy quantity and file deletion after printing; and file send initiation including designation of parameters consisting of resolution, file format, destination, timer, sender, filename, subject and message; receiving user input at said hardware key; sending said authentication results and an indication of said user input to said RCD DMA; receiving imaging device (IDev) user interface (UI) menu content at said IDev, said menu content being sent from said RCD; passing control of said IDev UI to said DMA on said RCD via said API; displaying said UI menu content on a UI of said IDev; when said authentication results are properly validated, providing access to document management functions through said IDev UI with said DMA on said RCD, by sending IDev UI DMA menu content from said DMA to said IDev; receiving user input comprising document content data and indexing data related to document characteristics and document content at said IDev UI, in response to displaying said IDev UI DMA menu content at said IDev; composing a data package, at said IDev, using a markup language and simple object access protocol (SOAP), wherein said data package comprises said user input and said indexing data; sending said data package to said RCD; receiving a document at said IDev; automatically retrieving supplemental indexing data from said document; sending said document and a supplemental data package comprising said supplemental indexing data to said RCD, wherein said supplemental data package is a markup language file in a simple object access protocol (SOAP) format; indexing said document with said DMA on said RCD, wherein said indexing is relative to said document content data and said indexing data received at said IDev UI as well as said supplemental indexing data and wherein said indexing enables document search and retrieval based on said document data; and storing said document.
 13. An imaging device (IDev), said device comprising: an IDev user input hardware key; a device control application programming interface (API) for communication between said IDev and a remote computing device (RCD) document management application (DMA), wherein said device control API allows said RCD to control IDev functions and utilize an IDev UI for menu display and user input a register for registering said IDev user input hardware key to said RCD DMA, such that use of the hardware key triggers a message from said IDev to said RCD DMA, said message instructing said DMA to send document management menu content via said device control API to said IDev for display to a user; a user interface (UI) menu content receiver for receiving UI menu content from said RCD; an imaging device (IDev) user interface (UI), said UI comprising a display and an input device, wherein UI menu content received from said RCD can be displayed on said UI; a document data receiver for receiving document content data and indexing data related to document characteristics and document content through said IDev UI in response to display of said UI menu content; a user credential receiver for receiving a user credential from said IDev UI; a user credential sender for sending said user credential to a remote validation device, wherein said remote validation device uses a common user database for access to said IDev and said RCD; an authentication result receiver for receiving a user credential authentication result from said remote validation device; an authentication result sender for sending said authentication result to said RCD; a document filing API on said IDev, wherein said document filing API provides said RCD with functions consisting of: import and export of document filing batch files for password-protected files; download of files to a document filing system (DFS) with specified folder, filename, username and password; creation, retrieval and modification of a user list for DFS access; retrieval of storage device status including percent allocated to a main folder and custom folders; retrieval and modification of document filing parameters including exposure, resolution, size, username, filename, folder, confidential status and special erasures; file print initiation including designation of print parameters consisting of paper size and source, output tray, staple, punch and offset, simplex/duplex, copy quantity and file deletion after printing; and file send initiation including designation of parameters consisting of resolution, file format, destination, timer, sender, filename, subject and message; a document receiver; a retriever for automatically retrieving supplemental indexing data from said document; a document data transmitter for transmitting said document content data, said indexing data and said supplemental indexing data to said RCD, wherein said document content data and said indexing data are assembled in a data package using a markup language using a simple object access protocol (SOAP) format; and a document transmitter for transmitting said document to said RCD.
 14. An imaging device (IDev), said device comprising: an IDev user input hardware key; a device control application programming interface (API) for communication between said IDev and a remote computing device (RCD) document management application (DMA), wherein said device control API allows said RCD to control IDev functions and utilize an IDev UI for menu display and user input a register for registering said IDev user input hardware key to said RCD DMA, such that use of the hardware key triggers a message from said IDev to said RCD DMA, said message instructing said DMA to send document management menu content via said API to said IDev for display to a user; a user interface (UI) menu content receiver for receiving UI menu content from a remote computing device (RCD), wherein said menu content receiver is a web service configured to receive messages formatted in a markup language and said menu content is formatted as a markup language message, and wherein said menu content comprises prompts for user input of indexing data related to document characteristics and document content; an imaging device (IDev) user interface (UI), said UI comprising a display and an input device, wherein said UI menu content received from said RCD can be displayed on said UI display and wherein said input device receives user input defining document content data and indexing data related to document characteristics and document content in response to display of said menu content; a user credential receiver for receiving a user credential from said IDev UI; a user credential sender for sending said user credential to a remote validation device, wherein said remote validation device uses a common user database for shared access to said IDev and said RCD; an authentication result receiver for receiving a user credential authentication result from said remote validation device; an authentication result sender for sending said authentication result to said RCD; a document filing API on said IDev, wherein said document filing API provides said RCD with control of IDev functions consisting of: import and export of document filing batch files for password-protected files; download of files to a document filing system (DFS) with specified folder, filename, username and password; creation, retrieval and modification of a user list for DFS access; retrieval of storage device status including percent allocated to a main folder and custom folders; retrieval and modification of document filing parameters including exposure, resolution, size, username, filename, folder, confidential status and special erasures; file print initiation including designation of print parameters consisting of paper size and source, output tray, staple, punch and offset, simplex/duplex, copy quantity and file deletion after printing; and file send initiation including designation of parameters consisting of resolution, file format, destination, timer, sender, filename, subject and message; a document receiver for receiving a document; an indexing data retriever for automatically retrieving supplemental indexing data from said document; a document storage resource for storing indexed documents; and a document retriever for searching and retrieving indexed documents based on said document content data, said indexing data and said supplemental indexing data.
 15. A remote computing device (RCD) for providing document management functions to an imaging device, said remote computing device comprising: a registration application for registering an imaging device (IDev) user input hardware key to a RCD document management application (DMA), such that use of the hardware key instructs said RCD DMA to send document management menu content to said IDev for display to a user; an authentication result receiver for receiving an authentication result from said IDev, wherein said authentication result relates to a common user database of users of both said IDev and said RCD; a UI menu content transmitter for transmitting menu content to said imaging device, said menu content comprising a prompt for document content data, a prompt for a document and a prompt for indexing data related to document characteristics and document content, wherein said menu content is configured as a markup language message that will cause a device control application programming interface (API) on said imaging device to allow control of imaging device functions and allow control of an imaging device user interface (UI) such that responses to said menu content may be sent, via said device control API, to said remote computing device; an RCD interface for communicating with a document filing API on said IDev, wherein said document filing API provides said RCD with control of IDev functions consisting of: import and export of document filing batch files for password-protected files; download of files to a document filing system (DFS) with specified folder, filename, username and password; creation, retrieval and modification of a user list for DFS access; retrieval of storage device status including percent allocated to a main folder and custom folders; retrieval and modification of document filing parameters including exposure, resolution, size, username, filename, folder, confidential status and special erasures; file print initiation including designation of print parameters consisting of paper size and source, output tray, staple, punch and offset, simplex/duplex, copy quantity and file deletion after printing; and file send initiation including designation of parameters consisting of resolution, file format, destination, timer, sender, filename, subject and message; a document data receiver for receiving document content data generated from user input, which was originally received at said imaging device in response to display of said menu content, wherein said document content data is formatted as a markup language message by said API; a document receiver; a document indexer, wherein said indexer provides a document index that enables automated document search and retrieval based on said document content data and said indexing data; a document storage resource; and a communication link for communication between said imaging device and said remote computing device.
 16. An imaging system comprising: an imaging device (IDev); a remote computing device (RCD); a communication link between said IDev and said RCD; an IDev user input hardware key; a device control application programming interface (API) for communication between said IDev and a remote computing device (RCD) document management application (DMA), wherein said device control API allows said RCD to control IDev functions and utilize an IDev UI for menu display and user input a register for registering said IDev user input hardware key to said RCD DMA, such that use of the hardware key triggers a message from said IDev to said RCD DMA, said message instructing said DMA to send document management menu content via said device control API to said IDev for display to a user; a document filing API on said IDev, wherein said document filing API provides said RCD with functions consisting of: import and export of document filing batch files for password-protected files; download of files to a document filing system (DFS) with specified folder, filename, username and password; creation, retrieval and modification of a user list for DFS access; retrieval of storage device status including percent allocated to a main folder and custom folders; retrieval and modification of document filing parameters including exposure, resolution, size, username, filename, folder, confidential status and special erasures; file print initiation including designation of print parameters consisting of paper size and source, output tray, staple, punch and offset, simplex/duplex, copy quantity and file deletion after printing; and file send initiation including designation of parameters consisting of resolution, file format, destination, timer, sender, filename, subject and message; a user credential receiver for receiving a user credential from said IDev UI at said RCD; a user credential sender for sending said user credential from said IDev to a remote validation device, wherein said remote validation device uses a common user database for access to said IDev and said RCD; an authentication result receiver for receiving a user credential authentication result from said remote validation device at said IDev; an authentication result sender for sending said authentication result from said IDev to said RCD; a user interface (UI) menu content transmitter for transmitting menu content to said IDev from said RCD upon receipt of said authentication result, said menu content comprising a prompt for document content data, a prompt for a document and a prompt for indexing data related to document characteristics and document content, wherein said menu content is configured as a markup language message that will cause an application programming interface (API) on said IDev to allow control of imaging device functions and allow control of an imaging device user interface (UI) such that responses to said menu content may be sent, via said API, to said RCD; an IDev UI for displaying said menu content and for receiving user input defining document content data; a document data receiver on said IDev; a data package composer for composing said document data and into a data package comprising a markup language message using a simple object access protocol (SOAP) format; a document receiver on said IDev for receiving a document; a data package sender for sending said data package from said IDev to said RCD; a document sender for sending said document from said IDev to said RCD; a document indexer on said RCD, said indexer for indexing documents received over said communication link from said IDev, wherein said indexing relates a document to corresponding document content data and indexing data received over said communication link from said IDev; and a document storage resource connected to said RCD; wherein said IDev and said RCD communicate using a Web Service. 